Effective date: July 2, 2026
1. Who We Are
This website is operated by Ben Fitch trading as UK White Collar Boxing (“UKWCB”).
2. What Data We Collect
We may collect:
- Account details, such as name, public display name, email, username, password hash, login status, role, and account settings.
- Public profile data, such as fighter, gym, promoter, venue, staff, official, event, bout, title, ranking, image, and biography information.
- Fight and performance data, such as bout history, records, result method, opponent data, ranking points, inactivity deductions, class labels, trophies, live crowns, title history, common-opponent relationships, and network connections.
- Profile claim data, such as social platform, handle, claim code, review outcome, moderation notes, ownership status, audit timestamps, and admin decisions.
- Fight Finder data, such as self-declared fighter records, height, weight, stance, town/city, postcode, region, gym/team, availability, willingness to travel, other combat experience, images, YouTube links, show openings, promoter names, venue details, fighter-slot requirements, private contact details, and private reviews.
- Swipe to Fight data, such as encrypted date of birth, adult-eligibility status, terms acceptance, opt-in state, likes and passes on opted-in or verified-record discovery fighters, matches, blocks, participants, private messages, reports, moderation actions, and audit records.
- Fan judging and community data, such as scorecards, public judging choices, agreement calculations, stars, badges, trust signals, moderation flags, and temporary judging restrictions.
- Engagement points data, such as unique rewarded page events, point awards and reversals, judge-rating tier snapshots, accepted submission outcomes, net eligible purchase values, engagement ranks, public leaderboard/display names, claimed-profile leaderboard links, and account-ledger history.
- Content submissions, such as images, YouTube links, profile text, notices, complaints, evidence, bout submissions, review notes, and support messages.
- Technical and usage data, such as IP address, browser, device information, cookies, page views, timestamps, referrers, security logs, and diagnostics.
- Purchase, order, ticket, membership, fulfilment, and payment-related data handled through WooCommerce or connected payment/fulfilment providers.
- Sponsorship data, such as sponsor legal and trading names, billing address, email, website, approved destination, logo, company or tax identifiers, business category, declarations, recipient and UKWCB decisions, pricing, cadence, Stripe account and transaction references, paid periods, removals, disputes, audit records, and QuickBooks sync references.
- Email-delivery diagnostic data, such as masked recipients, subjects, timestamps, SMTP acceptance or failure status, transport errors, temporarily encrypted failed-message payloads, eligible tracked links, human click counts, automated link-scanner counts, and first/last click times.
3. Public and Private Data
Some UKWCB data is public by design, including fighter names, public records, rankings, titles, trophies, event history, video links, profile images, gyms, promoters, venues, staff/official profiles, public listing information, user-selected public display names, engagement ranks, points summaries, and public leaderboard positions where enabled.
Some data is intended to remain restricted, such as private Fight Finder contact details, Swipe dates of birth, Swipe match threads, insider reviews, internal identity tags, moderation notes, claim audit data, security logs, email diagnostic payloads, and admin-only evidence. We restrict this data to authorised users where reasonably possible.
Swipe match threads are restricted rather than confidential between only two fighters: matched fighters, eligible registered promoters associated with the match regions, and authorised UKWCB administrators or moderators may access them as described in the feature and Terms.
4. How We Use Your Data
We use your data to:
- Provide and operate the platform
- Verify profile ownership and prevent impersonation/fraud
- Create, display, calculate, and correct profiles, bouts, rankings, trophies, titles, popularity features, live crowns, network features, Fight Finder listings, scorecards, and user dashboards
- Operate Swipe to Fight eligibility, claimed-fighter onboarding, compatible candidates, verified-record discovery, private pending interest, mutual matches, regional promoter access, private messaging, blocking, reporting, and moderation
- Calculate and audit engagement points, engagement ranks, caps, quality-based judging awards, accepted-submission awards, eligible purchase awards, refunds, reversals, account displays, and leaderboards
- Process purchases and payments
- Review, process, display, account for, suspend, and remove paid profile sponsorships and suppress unrelated programmatic adverts on actively sponsored profiles
- Diagnose email delivery and measure engagement with eligible non-sensitive links in HTML emails
- Provide support and respond to requests
- Moderate content, detect unusual entries, prevent spam, protect private contact data, and investigate complaints
- Improve the site and services
5. Lawful Bases (UK GDPR)
We rely on:
- Contractual necessity, where processing is needed to provide accounts, listings, submissions, purchases, or requested services.
- Legitimate interests, including platform integrity, rankings, records, community features, fraud prevention, security, moderation, corrections, support, and dispute handling.
- Consent, where we ask for optional marketing consent or where a user voluntarily submits optional content, images, contact details, or media for publication/listing.
- Legal obligation, where we must keep or disclose information for tax, accounting, fraud, consumer, data-protection, safeguarding, law-enforcement, or legal compliance purposes.
- Legal claims, vital interests, explicit consent, or another UK GDPR condition where we process any information that may be sensitive or special-category data, such as health, injury, safeguarding, or safety information submitted to us.
We do not ask users to submit medical records. If medical, injury, safeguarding, or safety information is sent to us, we will treat it carefully and use it only where relevant and appropriate.
6. Sharing Your Data
We may share data with:
- Payment processors (e.g., Stripe, PayPal, WooCommerce Payments, Apple Pay)
- Accounting providers such as QuickBooks Online for UKWCB administration-fee records
- Fulfilment partners (e.g., Printful)
- Hosting, backup, email, analytics, security, search, and technical providers
- Video and API providers such as YouTube/Google where videos are embedded or metadata is requested
- Confirmed promoters, matchmakers, coaches, or admins where a feature is designed to share private Fight Finder contact details or private review tools with that verified group
- Eligible registered promoters associated with a Swipe match region, who may view and join the relevant match thread as disclosed to participating fighters
- Professional advisers, insurers, regulators, law enforcement, courts, or complainants where legally required or reasonably necessary to handle claims, complaints, abuse, or rights disputes
We do not sell personal data.
7. Cookies, Analytics, Embeds, and Tracking
We may use cookies and similar technologies for login sessions, security, preferences, shopping carts, analytics, performance, embedded media, spam prevention, and advertising or measurement where enabled.
For logged-in engagement points, we may record a normalized public page identifier once per eligible page per day and enforce a daily cap. We exclude administrative, authentication, checkout, cart, account, API, preview, and similar operational requests from rewarded page activity. If leaderboard features are enabled, your public display name, engagement rank, points total or range, and linked claimed profile may be displayed publicly.
We may use Google Analytics and related tools to understand how the site is used. You can control cookies through your browser settings and any cookie controls made available on the site.
Embedded YouTube videos, social media links, payment widgets, maps, adverts, or third-party scripts may set their own cookies or collect their own data under their own privacy policies.
Where enabled, eligible links in UKWCB HTML emails may pass through a UKWCB redirect so we can record that the link was followed. Password-reset, account-verification, payment, checkout, invoice, receipt, refund, and unsubscribe links are excluded from this tracking. We do not retain a raw IP address in the email-click log, and known automated security scans are counted separately from likely human clicks.
8. Marketing
We may offer newsletters, notifications, event updates, shop offers, or promotional emails. Where consent is required, these will be opt-in, and you can unsubscribe at any time.
9. Retention
We retain data as long as needed to provide the service, maintain accurate historical records, operate rankings and trophies, comply with legal obligations, process orders, protect legitimate interests, handle disputes, prevent impersonation, and maintain platform integrity.
Public historical boxing records may remain visible for long periods because the platform depends on historical chronology. Claim moderation records, private reviews, notice records, and audit trails may also be retained for integrity, dispute handling, safeguarding, and legal defence.
Successful email-delivery and eligible link-click metadata is normally retained for up to 30 days. Failed-email payloads retained for controlled resend are encrypted and normally deleted after 7 days. Swipe messages, reports, blocks, match and moderation audit records may be retained while needed for operation, safeguarding, disputes, abuse prevention, and legal defence.
Sponsorship applications, approvals, payment references, accounting records, refunds, disputes, removals, and audit records may be retained for tax, accounting, fraud prevention, provider compliance, contractual enforcement, and legal claims. Public sponsor placements are removed when they are no longer active or approved, but underlying transaction and audit records may remain.
10. Your Rights
You can request access, correction, deletion, or restriction of your data. You can object to processing or withdraw consent where applicable.
Some requests may be limited where data is needed for legal obligations, dispute records, fraud prevention, public interest, freedom of expression, historical record integrity, or legitimate platform operation.
Contact: Use the notice & complaint form at /notice-and-complaint/.
You also have the right to complain to the UK Information Commissioner’s Office (ICO).
11. Children and Young People
The site is intended for users aged 13+. If you are under 18, you should use the platform with parent/guardian supervision. Swipe to Fight and its match messaging are restricted to users whose stored private date of birth shows they are aged 18 or over. We may remove, restrict, or limit content relating to young people where appropriate for safety, privacy, safeguarding, or legal reasons.
12. Automated and Algorithm-Assisted Processing
UKWCB uses algorithms and automated or AI-assisted checks for rankings, popularity, trophies, live crowns, fighter networks, moderation flags, duplicate detection, unusual records, unusual height/weight ratios, spam prevention, security, and platform display. These features do not make legal, medical, sanctioning, or similarly significant automated decisions about you.
13. International Transfers
Some service providers, such as hosting, analytics, video, email, payment, or fulfilment providers, may process data outside the UK. Where required, we rely on appropriate safeguards or provider arrangements intended to protect transferred data.
14. How We Protect Your Data
We apply reasonable security measures appropriate to the data we process, including access controls, secure hosting, encrypted connections where available, and least‑privilege access for staff. No system is 100% secure, but we review and improve protections over time.
15. Data Breach Response
If a notifiable breach occurs, we will assess the risk and report to the UK Information Commissioner’s Office (ICO) and affected individuals where required by law.
16. Contact
Use the notice & complaint form at /notice-and-complaint/.